Will my rent be calculated proportionally incorrectly?

These 4 mistakes make your utility bill invalid

A lot can go wrong with utility billing. Many mistakes have something to do with the specific positions.
Is terrorism insurance payable? And which aspects of waste disposal can the landlord charge for? If items have been billed in an unjustified manner or incorrectly billed, there is a need to correct the service charge billing.

But there are some mistakes that can invalidate the entire billing! Read here what errors these are.

1. Incorrect billing cycle

The billing period for utility bills is generally 12 months. There are exceptions to this, for example if a tenant moves out in the middle of the billing period and then only pays the bill proportionally. But if there is no exceptional situation, the billing period is one year. What the landlord can choose is how this period is distributed. Because this year does not have to be a calendar year. The landlord can also settle from July to June or October to September if he's funny. The main thing is that the billing relates to 12 months. If it does not do this and there is no reason why the billing period should deviate, then this makes the entire utility bill invalid.

2. Missed the delivery deadline

After the billing period has expired, the landlord has 12 months to send his tenants a utility bill and to correct it if necessary. If he misses this deadline, the tenant does not have to pay any additional payments. However, the landlord must pay out credit, even if he has delivered the statement too late. The legislation here is quite tenant-friendly. There are also exceptions for the length of the period in which the statement must be created, but this does not affect the majority of statements. When the 12 months of the billing period have elapsed, the landlord usually has to prepare an additional cost statement within a further 12 months. If he does not do this, the bill is no longer valid.

3. Missing distribution keys

A distribution key must be specified for the entire billing as well as for each item. This is the only way to understand how the costs were distributed to the tenants in the first place. For the total costs, it must be stated, for example, what total living space, number of people or how many residential units they refer to. This shows how much of the costs are attributable to these units and from there the costs for the individual tenant are calculated. Because different distribution lists can apply to the individual ancillary cost items. If, however, the general distribution list is missing, it is not clear to which total living space or how many residential units etc. the total costs now relate. All further calculations can neither be derived nor recalculated in this way. This means that the entire billing is invalid because not a single calculation can be traced.

The landlord is obliged to state all total costs in the utility bill. This applies, for example, to the costs for the entire heating requirement or the entire hot water consumption. If you know how much has been spent on heating in all buildings for which the landlord makes bills, you can determine the amount that was caused for the entire living space of all buildings belonging to the billing. The total costs of a position therefore of course only make sense if the general distribution list is also given. But without a total, the total distribution cannot be used either. If the total costs for a position are missing, it is again not possible to understand how the costs were distributed in detail. However, this has to be done by an accounting. If this information is missing, then the entire billing is also invalid.

Save money by checking your utility bill!

Ancillary cost bills are legally complex and computationally complicated. But over 80% of the bills are incorrect, the average saving is 221 euros!

The best way to save money is to have your billing checked by an expert. You will receive one from MINEKO within 48 hours personal test report as well as a personalized objection letter for your landlord.